deskbell
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For independent coworking spaces

Bill every member. Book every room. Chase nobody.

Deskbell runs your members, desks, room bookings and invoices from one screen. It replaces the spreadsheet, the group chat and everything you keep in your head.

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14 days free. No card needed. No sales call.

The Deskbell overview for a sample space: 37 active members, $1,773 outstanding, a list of what needs attention today and the day's room bookings.

Sound familiar?

It is the 3rd of the month. You are matching bank transfers against a spreadsheet, one line at a time. Someone texts to ask if the boardroom is free at 2, and you think it is. A member who left in August may still have a desk. And three people owe you money, which means three awkward emails you keep putting off.

None of it is hard. There is just too much of it for one person to carry in their head.

Deskbell carries it for you.

Every morning

Open Deskbell. It tells you what needs you today.

Every late invoice, every member not billed yet, every desk still held by someone who has left. One list, and each line has the button that fixes it. When the list is empty, Deskbell says so, and you can get on with your day.

The Needs attention list: three overdue invoices, one member not billed, a desk held by someone who left, a member with no plan and a member leaving next month.

The 1st of the month

Bill the whole space in one go. Let Deskbell do the chasing.

Deskbell drafts every invoice from each member's plan. You check the list, press one button, and every member gets their invoice by email with your payment link on it.

  • Part-months worked out to the day for anyone who joined or left
  • A polite reminder the day after the due date, and another a week later
  • Paid invoices never get a reminder, so nobody gets an embarrassing email
  • Members pay you directly. Deskbell takes no cut
The Invoices page: $1,773 outstanding, $747 overdue, $9,282 paid in October, and a table of unpaid invoices with a Mark paid button on each.

Sent for you, automatically

Reminder: invoice INV-0004 from Elm Street Cowork was due Oct 8

Hi Sam, invoice INV-0004 for $199.00 was due on Oct 8 and still shows as unpaid. If you have already paid, thank you, and please ignore this email.

The busiest hour of the day

Nobody walks into a room someone else booked.

Every room on one board, like the paper sheet at your front desk. Click an empty slot to book it. If a booking clashes, Deskbell stops it and offers the next free time.

The Bookings board: Boardroom, Focus room and Phone booth side by side, with the day's bookings and a line marking the current time.

Day one

Your spreadsheet comes with you.

Export your sheet from Excel, Google Sheets or Numbers and upload it. Deskbell matches the columns, shows you what it found, and brings in up to 1,000 members. Common plans are ready for you to price, so you never start from a blank screen.

The Import members preview: columns matched from the headings of a pasted spreadsheet, and five rows marked ready to import.

And the small things that eat your day.

  • A name on every desk

    See who holds each desk and how many are free to sell, without walking the floor.

  • Know when a desk opens up

    Deskbell shows who is leaving and which desk that frees, before it sits empty.

  • Day passes and extras

    Add a one-off charge for a day pass, a locker or a printing bill in seconds.

  • One page per member

    Plan, desk, bookings and every invoice they have ever had, all in one place.

  • A login for your front desk

    Your staff book rooms and look up members. Plans, prices and your subscription stay with you.

  • Every email on record

    When a member says they never got the invoice, see exactly what was sent and when.

Built for the owner who still does the invoices.

Deskbell does a few things for a certain kind of space. Here is how to tell if that is yours.

Deskbell is for you if

  • You run one location, or a couple, and know your members by name
  • You do the billing yourself, or one person does it for you
  • Your members live in a spreadsheet today
  • You want it working this week, with no setup fee and no sales call

Look elsewhere if

  • You run a chain with a head office and regional managers
  • You need door locks or Wi-Fi tied to your memberships
  • You need members booking rooms from their own phones today

Pricing

Every feature on every plan. You only pay for your size.

Your price depends on how many active members you have. Paused and cancelled members never count.

Starter

For a new or small space.

$29/ month

Billed monthly. Cancel any time.

Up to 20 active members

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Growth

For most spaces of 10 to 50 desks.

$49/ month

Billed monthly. Cancel any time.

Up to 50 active members

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Pro

For spaces with many hot-desk members.

$79/ month

Billed monthly. Cancel any time.

Up to 120 active members

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Every plan includes

  • Members, plans and spreadsheet import
  • Desks, offices and meeting rooms
  • Room bookings with no double booking
  • Monthly invoices and payment links
  • Automatic payment reminders
  • Your whole front-desk team

If a dedicated desk rents for $300 a month, one desk pays for the Growth plan for six months. 14 days free on every plan. No card needed.

Questions owners ask.

Send your next invoices from Deskbell.

Fourteen days, your own members, no card and no sales call. If it does not save you time, walk away.

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